One of the most important aspects in the business world is writing. It is the critical process of communication inside a corporation and of course in the B2B (Business to Business) and B2C (Business to Consumer) trade.

Writing memos, letters and reports is the daily task for the employers and the executives inside the company. Every firm follows some specific rules for their communication needs but they all have as a cornerstone of their standards these critical questions:

INITIAL ANALYSIS

1. What is it?
2. What is the purpose of the document?
3. When is it due?
4. How much time should you spend preparing it?
5. What key information should you cover?

AUDIENCE ANALYSIS
1. Who are the readers?
2. What is their knowledge of the subject?
3. What is their opinion of the subject?
4. What actions do you want them to take?

PRESENTATION ANALYSIS
1. What format should you use?
2. What style should you follow?
3. In what order should you present the information?
4. What attachments should you include?

INITIAL ANALYSIS

What is it?

The first question asks you to identify the type of business communication you are going to write.

What is the purpose of the document?

You must identify what is the purpose you are writing for. You must be as specific as possible. For example, you can write a memo for a specific problem with a client in your corporation.

When is it due?

If you have a deadline for completing your letter or memo then the procedure is easy but if you don