Document Control Procedure: How to REALLY manage your documents
Document Control
Procedure for Businesses
Everyday for millions of businesses around the world, thousands
of important documents are created without a document control
procedure. Each document is important to those entities that own
them and they must be managed and maintained in an effective
manner. The problem is that each of these documents is stored
either in an email account or on an employee's personal
computer. Yes, this seems like no big deal, however, when those
documents need to accessed it creates a problem if no one knows
where that information is located or if it is not accessible at
a needed time. This is where the problem starts. If a business
can not find the correct information to pass over to clients or
partnering entities, incorrect information could consequently be
passed along. This simply can not happen, so to solve this
problem a document control procedure must be put into action.
NextPage has your solution!
Imagine being able to see and know who has most recently worked
on a document, even after the document has been sent out for
edits and approvals. Knowing what changes were made and when new
versions will be available. This document control procedure will
also give information on where these documents are located and
how each document created applies to the finish product. Finally
a document control
procedure that can a stop this problem in its tracks.
Companies can manage thousands of documents and be assured that
their information will not be lost in the depths of hundreds of
computers. When information is needed, simply use the document control procedure
to access and maintain important information.