The Meeting Planner's Online Advantage: 6 Ways to Reduce 72% of
Your Daily Workload
Industry-expert Corbin Ball estimates that only 20% of meeting
planners are using online registration to its real potential.
Meeting planners that are managing registrations using paper,
emails, basic web-forms, in-house systems or installed software
are doing 80% more work than they really need to be doing.
Here are 6 things you can accomplish TODAY by switching to a
fully-automated registration system:
1. Stop shuffling data. If you use Excel spreadsheets
and/or Access databases to organize your data, then you have the
ongoing task of transferring and compiling data to get the
totals you need for your event. Eliminate these ongoing hassles
by using a computerized system that automatically compiles and
tallies all of your data for you... in real-time.
2. Eliminate manual follow-ups. When someone registers
using paper or a web form, your manual work has just begun...
printing, copying, folding, mailing, emailing, rinse & repeat.
Eliminate these time-consuming activities by using online
registration. The fully-automated system will email everyone
right when they register with their receipt, invoice and event
materials.
3. Process payments and credit cards automatically.
Accepting credit card payments but manually processing them
exposes you to entry errors - or worse, a declined card. Or you
can just accept checks - taking longer to collect money.
Eliminate these extra steps by having your system accept and
process credit card and check payments for you ... the moment
someone registers.
4. Provide a self-service option. Registrants will
inevitably need to make changes. Avoid an influx of calls and
email requests that interrupt your work day. Give your
registrants the power of self-service with an automated system,
which allows them to make their own changes in real-time.
5. End wait-list management. Limited space or popular
events that sell-out quickly can become a burden to coordinate
when you start receiving cancellations and wait-list requests.
Take this task off your "to-do list" - accept waitlist requests
online, and automatically notify your waitlisted registrants
when space becomes available.
6. Make data entry obsolete. If you are using paper
registrations or web forms that get emailed to you, then you
have data entry or transfer hassles... a time consuming process
that leaves you struggling with illegible handwriting and
correcting wrong information. Eliminate these hassles by using
an automated system, which collects and organizes registrant
data online.
A fully-automated, online registration system eliminates 72% of
meeting planners' registration hassles and workload.