Boost Response Rates and Income with Appealing Fundraising
Letter Envelopes.
Writing a terrific fundraising letter is a waste of time if your
donor throws your entire package in the trash unopened. And that
happens more often than any of us dare to think about. That's
why your envelope is so crucial to your success.
Your envelope serves two functions and two alone. It must:
* deliver your appeal to your donor
* persuade your donor to open and read your package
Getting your appeal into the hands of your donor is not hard if
you mail to a good list, either your own house list or a rented
list of quality prospects. But persuading your donors to
actually open your envelope and read your appeal--and respond to
it with a gift--that's the difficult part.
Your envelope faces a number of challenges.
Your donors are busy
Like you, your donors are busy. They are preoccupied with
meeting their sales quotas, finding a good paediatrician, fixing
the leak in the roof, spoiling their grandkids, finishing
college with an A average, buying a more reliable vehicle,
meeting their deadline, meeting their life partner, and making
ends meet. In the middle of their busy life, your fundraising
appeal drops through the mailbox. Should they open it, lay it
aside for later, or chuck it? Your envelope will likely decide
which.
Competition from other charities
If your donors are typical, they receive solicitations from
other non-profit organizations each week. Your envelope will
likely be one among many. How will you stand out? How will you
persuade your donor or prospective donor (or former donor) to
open your envelope first--if at all? Your envelope is your first
chance, maybe your only chance.
Competition from other mail
Your package is also competing with electricity bills, bank
statements, pizza flyers, credit card statements, personal
letters, credit card offers and junk mail. Your reader will open
these pieces of mail in a particular order, starting with the
most pressing. The size, shape, weight and look of your envelope
will determine if it gets opened or not.
Competition from other media
You are also competing with door-to-door fundraisers. And
telephone canvassers. And telethons (television fundraisers).
Not to mention the evening news, sitcoms, today's newspaper,
CNN.com and a literal host of radio shows and satellite TV
channels. How can you get your fundraising appeal letter package
to break through this noise and reach your donor? You need to
start with your envelope.
The benefits of getting your appeal letters opened and read
are tremendous:
* you will likely immediately boost your response rate, since
more donors will read your appeal and respond with a gift, all
other things being equal
* you will increase your gift income, since higher response
rates mean more gifts
* you will reduce your cost to raise a gift, because the
increase in revenue will offset your mailing costs
* you will improve your renewal rates, since more of your
first-time donors will open, read and respond to your subsequent
appeals
* you will reduce your attrition rates, because you will keep
more donors engaged and interested in your cause
None of these benefits will be yours unless your donors open
your envelopes. That's where the battle for your donor's head
and heart begins. Don't lose the battle there. Create envelopes
that are simply irresistible. Here are some tips.
Oversize Window
If you are mailing a premium, have it appear through an oversize
window.
Unusual or Unexpected Dimensions
Switch from a #10 window to something larger or smaller.
Unique Addressing
Address the letter by hand.
Use Every Inch Available
Put a dramatic photo on your envelope that stretches from one
side right across to the other.
Tease the Donor Inside
Ask a question or pose a riddle that is answered inside.
Multiple Windows
Put another window on the envelope and have something
interesting show through from the inside.
Don't Use an Envelope
Mail your letter in a box, a cylinder or something else that
stands out.
Postage
Use a commemorative stamp.
Lumpy Mail
Put something three-dimensional, like a wrist band, in the
envelope.
Put the Donor on the Envelope
Put a message to the donor on the front or back, using their
first name.
Add a Personal Touch
Hand-write a note.
The possibilities for creative and compelling envelopes are
limited only by your imagination (and your budget, of course!).
Strive to create the most irresistible envelopes you can, with
every package you mail, and you will be rewarded with higher
response rates and higher income.