* Your first priority is safety. Know where fire exits and extinguishers are.
* Have backup equipment and backup plan in case of failure.
* Keep room lights at maximum intensity unless slides and/or video projection are being used.
* If room lights are down, put a soft light on presenter.
* Schedule breaks during program.
* Tape door latches to prevent them from making loud noises.
* Use semi-circular seating if possible.
* Provide hardback writing surface if needed.
* Locate your presentation area as close as you can to front row.
* If seats can't move YOU MOVE!
* Without screen, set to long side of the room.
* With screen, set to short side of the room.
* Avoid long narrow rooms (switch rooms if possible).
* Avoid placing chairs next to walls.
* Cut aisles behind poles.
* Set aisles bigger as they get nearer exits.
* Seat for least distraction audience members should not have to cross more than six others to get to a seat.
* Force audience to front with reserved signs or put out less chairs than the expected attendance. Stack additional chairs in back corner of room so they are handy if needed.
* Arrange for a good sound system. Thoroughly check sound system BEFORE program.
* Check climate. Locate climate controls or know who to call.
* Make sure water and glasses are available.
* Locate restrooms, phones, snackbars, elevators or stairs, and business center.
* Make sure there are signs posted to direct participants to your room.
Personalize this checklist for your presentations.
Other:
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