Tips for the Mobile Executive
In this increasingly service-oriented and partner-based economy,
mobility has become critical to workforces of all sorts.
Employees are constantly on the go - working at client sites, at
home, branch offices or with business partners across town and
across the globe. In fact, research studies have estimated that
over 54 million American employees are currently involved in
some form of remote work - equaling more mobile workers than the
total combined population of California and New York.
How can a business traveler stay organized and productive while
on the road? Here are some ways that the mobile executive can
keep focused and be efficient while traveling. Whether you are a
first time traveler or a seasoned road warrior, these tips will
1. Carry Pen and Paper: Even in the digital age, the most
low-tech solution is still the best, so always be equipped with
a pen, pencil, highlighter and notepad. You might need to just
dash off a message or take notes, but remember - paper and pen
will always work during a power failure.
2. Be Tech Savvy: Advances in technology are making it easier to
be a mobile executive, and having the latest technology at your
fingertips such as a cell phone, wireless e-mail, PDA, lap-top
computer- will help stay in touch and in sync with your office,
your colleagues and your clients.
3. Do Your Research: Do your homework and research the area of
where you are going before you get there. This includes noting
the currency exchange, places to stay, nightlife entertainment,
appropriate attire, restaurants for you and your clients, car
service/car rental information, and the distance between the
airport and your destination. Be aware of the do's and don'ts of
where you are going and dress accordingly, you don't want to end
up dressed too formally or too casually for your destination.
4. Bring Batteries: Sure, this sounds like a no-brainer, but it
is important to have batteries to back up all of the
technological products you may have with you. And, don't forget
the charger for your cell phone!
5. Take Business Cards: Always carry extra business cards on
you, and keep them in an easy-to-reach place. When traveling,
your business card is your calling card, and you want to make
sure to have enough with you to give out to important clients,
business partners and new contacts.
6. Keep Important Information Close: Keep your license,
passport, tickets and directions to your destination in an easy
but safe spot close by. Always keep this on hand, in briefcase
or on your body, perhaps in a fanny pack or an inner jacket
pocket, and never pack your traveling information - always keep
7. Bring Office Essentials: I always suggest carrying special
organizers for paper files and presentations with you, along
with an expanding organizer for all of your paper-based files to
keep at your fingertips. This will keep your files handy when
you reach your destination.
8. Color-Code Your Files: Color-code papers to save time looking
for the variety of documents you need to carry with you.
Color-coding keeps your papers visually accessible, making it
easier to locate your paperwork when it is organized by color.
9. Stay on Top of Finances: Keep a daily journal of all expenses
associated with your traveling so that you can reconcile the
money spent upon your return. Travelers should be aware of
hidden costs, special surcharges and taxes, especially from
10. Stock up on Literature: Always carry reading material to
keep you occupied, since clients can run late and planes may be
delayed. You can also use this time to review your notes, peruse
a business journal, catch up on a proposal or return phone