Organizing a School Classroom Party
Before the party
It's always a good idea to talk to the teacher before you start
planning your party or purchasing items. You may plan everything
ahead of time and then come to find out that a student has an
allergy or that certain decorations aren't allowed. Here are
some good questions to start with:
"Do any children have food allergies?" Usually the teacher will
have been notified if any children have food allergies.
"Are there any decorating restrictions?" Most teachers recommend
not bringing balloons because of possible safety issues, but if
they are allowed - they make for quick and easy decorating!
"How long will I have to set up before the party?" The answer to
this question is really important. This will determine the type
of party that you will have. If you have only a very short time,
you will have to limit your decorations and serve easy and quick
party foods, etc. Most of the time, the teachers will take the
kids outside and allow you about 10-15 min. for setup. This is
also a good time to make sure that you will have parent helpers!
"Do you allow holiday-specific themed parties, or do you prefer
general holiday parties?" Some schools/teachers prefer to stay
away from the specific holiday and steer more towards the
general season, so be sure to check with your teacher. Even if
they want you to stick with a seasonal theme, you'll probably be
able to throw in some holiday ideas too. Example: your teacher
may want you to stick with a fall theme instead of Halloween,
but you will probably be able to put a Ghost Lollipop into their
gift bag, etc. Just make sure to check on any restrictions.
"Are there any food items that aren't allowed?" Some
schools/teachers prefer no soda pop for a party, and sometimes
frown on wrapped hard candies - so be sure to check if there are
any rules/preferences.
"Are classroom supplies available to use for the party?" If you
need to use items like glue sticks, tape, or scissors for your
party craft - don't assume that the teacher will let you use the
class supply. Check with her first to see if that is okay - if
not be sure to bring your own supplies. This question also
applies if you want to play music during the party. The teacher
may have a CD player in the class, but be sure that you will be
able to use it!
Even though you are the room rep, you will still need other
parent's help for the party - so be sure to ask for volunteers
to bring items, and to help you with the party itself. Be sure
to send home reminders!
Make a party plan including a schedule of what you want to do.
Purchase and prepare all supplies that are needed. If you are
doing a craft, I recommend pre-cutting and sorting the supplies
into a zip lock bag for each child, and putting a basket with
glue/scissors, etc into the middle of each table. It makes it
much easier to pass out the craft supplies if they are already
prepared in individual baggies! Assemble goodie bags or any
take-home gifts ahead of time as well. Use class-parties.com to
help plan your event and to gather your food ideas, crafts and
party games.
Setting up party
Try to get to the school a little bit earlier than planned. The
parking lot usually fills up fast on party days - so the earlier
you are - the closer you get to park, and that makes a BIG
difference when you are lugging all the party stuff around.
Party supplies, crafts, food and juice boxes can be heavy and
cumbersome - so bring along a rolling cart or a wagon to make
the trip from the car to the classroom a breeze.
Most teachers take their students out of the room during your
party set up - but be prepared if that doesn't happen. You can
bring along themed coloring pages and markers or crayons, or
have music or a movie playing. Just be prepared - in case!
Ask your parent helpers to be there early to help you set up. I
recommend passing out all the food and drinks first - so when
the kids come back in, they can sit down and start eating right
away. Set up the rest of your activities and decorations.
***Be sure to make a plate for the teacher!!!*** This should be
a relaxing and fun time for the kids and the teacher!
During the party
Class parties are fun and memorable for kids, so be sure to
bring along a camera to catch those memories! The pictures can
be shared with the teachers and parents - or even put in a
school newsletter! Try to find music to go with the party. It
really helps set the mood and the kids love it. You can also use
the music as a quick back-up game if needed (musical chairs,
dance/freeze, etc.)
Have a parent helper go around with a trash bag during the party
to clean up after the kids, and another parent assigned to help
with refills or seconds. The kids should usually eat first, and
then play a game (if planned). While the game is going on - you
can clear the desks for a craft or activity if you have one set
up. If you are doing a craft - make sure to write the child's
name on it so they don't get theirs mixed up with their
neighbor. If you want to do two things, but only have time for
one activity ( either a craft OR a game, but not both), then you
can set up two stations and have