Leaving A Message On The Speakerphone
With America always on the go, people do not often stay at home
or at their office. They can either be reached through their
mobile phones or even their blackberry especially those who are
"corporatish."
One old fashion way of reaching a person, which is still being
used today is leaving a message in a speakerphone. The messages
can be accessed by the person through outside line by using
special codes that he or she will only know.
One of the fun ways of having these speakerphones is formulating
messages that will introduce you or your business.
Speakerphone greeting messages at home phones are much more
relaxed and fun as compared to those being used in the corporate
world. Some inject a little joke on these greetings while others
only reveal the number and not the name of the speakerphones
owner.
Formal and Informal
As mentioned before, messages in speakerphones at the office are
much more formal than the ones being used at home. They often
contain a greeting, a mention of the name of the company, the
person's designation and the contact details if there are any.
The speakerphone greeting will also contain a request to leave a
message and contact details plus the promise of feedback as soon
as they are able. The standard greeting runs like this.
"Hi! You have reached the office of Lisa Jackson, corporate
counsel for X Inc. I am out of the office right now. Kindly
leave your contact numbers and message after the beep and I will
get back to you as soon as I can."
Speakerphone greetings being used at home, on the other hand,
contain the standard number of the phone, the name of the
homeowner and the request for a message and contact details.
Speakerphone greeting often run like this,
"Hi! You have reached the Jackson residence at (telephone
number). We are not at home right now. Please leave a message
and we will get back to you."
Though some people would like some anonymity and will only
include their numbers, most include the name of the family in
residence as this will help your caller determine if they are
calling the right number.
Besides, this will lessen the amount of speakerphone messages
that you will read as your message has already prevented callers
with the wrong number from leaving any message.
Fit It With The Environment
Just in case you are starting to formulate your own message or
you are thinking of changing the speakerphone greeting that you
have already recorded, here are some points that you can
consider about speakerphone messages.
If the speakerphone greeting will be used in the office, keep it
in a formal format. When in the home, you can be as creative as
you want. Some people's speakerphone greetings even put jokes,
making it appear that they are already answering the phone call
and not just a speakerphone message.
In recording the speakerphone greeting, it is important that you
keep the tone of your voice friendly and warm. This will
reassure the callers and will encourage them to leave their
contact details.
Besides some clients judge the company and your capabilities as
a representative of that company in a variety of ways. What if
they use the speakerphone greeting that you composed? At least
by keeping it formal but friendly, you have already established
yourself as a professional.