Resumes That Rock (16 Expert Tips)
It's never too early to update your resume, even if you're not
searching for a new job. Why? Updating your resume is a valuable
reminder to yourself of your practical value to employers.
Refer to it when preparing your business case for a raise
request or when preparing for your annual performance
evaluation. Your resume is a good reminder of your achievements
for your company as well as your capabilities and skills.
And if you suddenly find your company, or life, in upheaval and
need to start searching for a new job, preparing your resume is
one less stressful activity to worry about. You've kept your
resume current so it's nearly complete. Just polish it, print it
and add a cover letter targeted toward each individual employer
and position. Then drop it in the mail, fax it or e-mail it per
the potential employer's preference. It's so simple, right?
Hardly.
If you could really capture your essence in a bottle and send it
to the prospective employer, you'd certainly get the job. Why?
He'd know how polished, enthusiastic, well-qualified and perfect
you were for the position compared to the other trillion
candidates applying too. Unfortunately, it doesn't work that
way. Your "essence" has to go into the brief resume and cover
letter versus a bottle. And that's how the potential employer
knows he or she just MUST meet you in person.
"Your resume is a snapshot," says Anne McKinney, author and
editor of "Real Resumes for Administrative Support, Office &
Secretarial Jobs" by PREP Publishing (www.prep-pub.com). "And
when a resume is a great resume, from head (its objective) to
toe (its personal section), an employer can really feel that he
has met you. He might not know exactly what you look like but
it's a photograph of you in lots of ways that you've brought to
life. And that's not easy for most people to create since
they're not writers."
Here is advice McKinney shared that should help make your next
resume and cover letter writing experience easier and more
focused:
Cover Letters: 1. Don't write anything that will get you
screened out. For example, don't write that you've just finished
having your ninth child but your mother-in-law takes care of the
children during the day. Most employers will think your life is
too busy to truly include them in a reliable fashion.
2. Be careful when you introduce personal content. But don't
exclude it in your cover letter if it might be of interest to
that particular employer. For example, you mention your youngest
child has just left home for college, you're newly single and
you're psyched for this position that possibly entails traveling
as a personal assistant. That employer is looking for someone
who is willing to travel or relocate and focus on him
predominately. You're in.
3. Write positive statements. Don't start with 'I've been out of
the job market for 15 years...' It doesn't inspire confidence.
See the tip above for a better way to phrase this.
4. Stay away from touchy subjects unless it's positive and
useful information. Religious matters wouldn't likely be
appropriate for a cover letter unless, for instance, you're
applying to work at a nonprofit organization of your faith. Then
it might be to your advantage to mention something relevant.
5. Use the cover letter to address questions or discrepancies
that the employer might have about you. Make employers aware
that you do know what job you're applying for and you're not
just littering the universe with your resume. That might mean
writing that 'I'm writing to you from Missouri but I'm planning
to be in North Carolina where you're located upon my husband's
retirement from the military when we return to our home town.'
6. Communicate three main concepts in your cover letter. The
prospective employer wants to know anything that might help her
make money; cut a cost; attract a new customer; retain an
existing customer; or solve a problem. Make your self-promotion
do that and you'll be on the DO CALL list.
7. Flaunt it, baby! If you're a whiz with computer skills, don't
be shy about saying so. Whether you learned a skill on the job
or went to school for four years to learn it, you do have the
skill. It doesn't matter how you acquired such valuable
skills--just mention that you have them.
Resumes: 8. Write a single resume that is suitable for multiple
employers.
9. Make your resume one page. Start by writing everything you
want to say; then edit and cut. A two page resume can work too.
Just remember, prospective employers are reading a lot of cover
letters and resumes. Concise is better.
10. Put the juicy stuff on page one of a multi-page resume.
11. Break the resume into sections: education, training,
computer skills and so forth. Your 'experience' section is the
prime real estate and should be half or more of a one page
resume.
12. Write in chronological order. Start with the most recent
information.
13. Go back in your employment history as far as beneficial to
you. Ten years is good. Experience beyond that can go in a
summary under 'highlight of other experience' section, hitting
just the highlights without dates. This is where you can mention
you've also worked in CPA and law firms, giving the employer an
indirect reminder that you're versatile.
14. Write a broad objective statement. Make it all purpose
enough so that somebody reading it won't immediately say 'we're
not what she's looking for.' Accentuate your personal qualities
and some of your skills in the statement.
15. Don't highlight that you've primarily worked in one industry
or write that you're seeking an entry-level position. You may be
looking for an administrative assistant job in the aerospace
industry but would you consider office manager in the company's
automotive industry sister company if offered to you?
16. Write your accomplishments. Your resume should mostly
describe what you actually accomplished on the job. Don't be
boring! Say 'trained approximately 30 employees in the word
processing department in operation of Microsoft Word...' not
'responsibilities included switchboard, computer operations and
customer service.' That first sentence says you trained people,
communicated, presented in front of a group, worked one-on-one
providing individual assistance and have lots of computer
experience. The second phrasing just says you're boring. Yawn!
A scheduled interview means your resume is a success. Pop the
bubbly (but not right before your interview)!