Groove Network. Good, but how good?
If you are in a business that passes documents around to be
reviewed and edited over and over before they are ready to be
posted for advertising or for a client, then you have probably
already heard of a software solution to help keep your
"floating" documents organized from Groove Network. You may not
be aware that there is another option out there. In this article
you will be presented with some basic information about the
differences in collaboration software from Groove Network and
NextPage.
Idea behind collaboration software.
The central idea behind having collaboration software is that it
allows business professionals to work directly with other
business professionals by allowing them to work together to
create business documents, presentations, and budgets. Most
collaboration software is centralized. This allows business
professionals to work on the same documents at the same time
from different locations. Some centralized collaboration
software solutions include Groove Network, Microsoft SharePoint,
Documentum, and Filenet.
Groove Network Advantages.
There are a few advantages to using centralized collaboration
software such as Groove Network. The main advantage being that
they work very well for team collaboration. Groove Network's
software keeps all files, projects, and data in one centralized
location that everyone who is working on the project can access.
This allows them to review and update the same document that
everyone else has used, which essentially keeps everyone working
on the same page.
Drawbacks to Groove Network.
While the collaboration software solution provided by Groove
Network is very useful and beneficial, there are a few drawbacks
to using it. The main disadvantage being that Groove Network's
software requires the use of an IT infrastructure. Another
potential drawback is that it requires an extensive amount of
installation time. Other collaboration software options out
there also require everyone you work with to have the same
software in order to share information. All of these drawbacks
to centralized collaboration software can be very expensive and
inconvenient.
Are there any other options?
An alternative solution to the centralized collaboration
software is NextPage. NextPage 1.5 Collaboration Software tracks
documents with Digital Thread technology. Say, for instance,
that you are working on your company's budget. You want to make
sure that your facts and figures are correct so you send your
spreadsheet to several of your co-workers for review. They look
over the spreadsheet and make the necessary changes. They then
return their spreadsheet version to you, and with NextPage 1.5,
you simply merge the document versions together into one.
NextPage 1.5 lets you see all of this visually via a graphical
version history. With the graphical version history, you would
always know where the various versions of your spreadsheet are
stored, what changes have been made, who has reviewed your
spreadsheet, when the revisions were made, and how the revisions
fit together. NextPage makes it easy to see where the document
has been and what revisions have been made.
So what are the major advantages of using
NextPage?
The major advantages to using NextPage's collaboration software
include the following:
• Do NOT need a centralized server • Do
NOT need an IT infrastructure • Installation can be done
in a matter of minutes • Will work with associates who are
NOT NextPage subscribers • Solves document management
problems where they originate
In conclusion, if you are in a business that could greatly
benefit from using collaboration software, look at and evaluate
the possible software options out there and see which one will
be of the most benefit to you in your company. I have presented
a few ideas for you to think about and get you started in your
decision. So get out there and organize your document
management!