Every day more and more businesses of all sizes and types are developing or refining their strategy to transmit, store and retrieve their business documents electronically. And while the majority of all electronic document transmission is primarily conducted via email, or downloaded from the internet, smart organizations realize a critical part of this strategy also involves the handling of their inbound and outbound fax traffic.

Every company needs a fax server for the following reasons:

1. Competitive necessity. The faster business documents transmitted by fax, either sent or received, reach the proper destination the higher probability of increased organizational efficiency.
2. Increase employee productivity. Fax Servers allow users to send/receive faxes from their computers without leaving their desks. These faxes can be sent either from thin, thick or internet based fax client (Microsoft Internet Explorer) or email application such as MS Outlook/Exchange, Lotus Notes, Novell Groupwise. The most common operating systems used are Microsoft Windows XP and Microsoft Windows 2000.
3. Minimize consumable costs such as paper, toner. The typical fax transaction first requires the document to be printed to a printer and delivered to a fax machine via sneaker net. Documents that are transmitted via fax server start electronically as word processing documents and end electronically as digital images at the recipients