The smooth functioning of any organization depends on the effective storage, control, management and sharing of information. As the volume of documents increases, so does the challenge of managing the documents.

Document management software helps to create, name, file, store, retrieve and control the entire process of document management within an organization. It is designed to operate with ease large volumes of documents amongst a number of users.

Document management software is advantageous to those businesses whose cost of managing and storing paper-based documents is increasingly large. It is also beneficial to those whose nature of business requires them to easily access and exchange document-based information with the customers, vendors, partners and governmental agencies.

The software must facilitate multiple methods of indexing for future reference, and enable the user to find the right document among large volumes of data. It must provide for search capabilities to track versions of documents and efficiently retrieve related documents stored. The search feature must be easy and logical in its operation. Most importantly, the software must provide for security options that can be customized according to the business