Business forms are used by everybody for some reason or other, in offices as well as personal dealings. It could be an employment form, a contract, sale deed, agreement, insurance policy, rent form, bank form, medical form, human resources form, and so on. They are used to collect or provide information. In office setups, they are used every second. For individual purposes, they may not be used very frequently. In both cases, writing business forms may seem to be a boring, repetitive, and time-consuming task. After all, it should look neat, good, and politically correct, and communicate the message well.

The task becomes much simpler with pre-designed business forms. Hundreds of free or low-cost forms can be easily accessed online. They are available for all purposes. These are standard formats with general information, and most often need to be modified according to individual needs. Especially in case of legal or tax-related business forms, the information varies from region to region and also keeps changing. Legal or financial experts should check such forms carefully before using them. They provide only a basic idea of what can be written, and may not be valid throughout the world.

Free forms prove to be quite useful, especially when one or two odd numbers need to be drafted or you are willing to spend some time revamping them. They save money, effort and time. Free templates are easily downloadable and workable in MS Office. However, for a more professional look and content, vendors offer paid ones. Some also offer specific county and state forms with instructions on payment.

For some internal purposes, they can be used without many changes. For external communication with clients, they can be given a smarter look by changing fonts and adding color, graphics and formatting. It is good idea to use them as guides to working out personalized business forms, rather than blindly following them.