Organising and Managing your DVD Collection
1. Organising Your DVD Collection
The first thing to consider when you decided to organise your
collection is the system that you are going to use. This could
include any of the following:
- Alphabetical
- Date of Release
- Genre
- Director
- Main Star
The main thing thing to consider when deciding on how you're
going to organise your collection is how it will be stored. If
you're putting them in boxes then it may be better to organise
by Genre rather than Alphabetically, if you're using slotted
shelves then sorting Alphabetically could be a pain as you'd
have to move each DVD down a notch if you buy a new one starting
with "A". Once you have decided on the storage, it's time to
move on to top-level categorisation, then once you've chosen
your categorisation method, are you then going to order by a
sub-category (which could be any of the examples above)?
What if DVDs are stored in multiple locations? Then it may be
better to have no organising as such on the DVDs themselves but
rather a list of locations and approximate order the DVDs are in.
Once you have chosen your category then stick to it. Don't vary
sub-categories within the main category contexts as you'll loose
all benefit of the top-level organisation.
So basically the workflow is:
Storage Solution > Main Category > Sub Category* > Track
* If required
2. Tracking your DVD collection
Once your DVD collection reaches a certain size it can, and
will, become difficult to remember what you have, who you lent
it to and whether your bought the limited edition or standard
DVD. This is where Tracking tools come in.
You can start off with a simple list or spreadsheet, make a
database or use the various software/webtools that are available
(see below). Sample information you could use (and this will be
dependant on what tool you use for the job) could be:
- Movie Title (Obviously!)
- Director
- Script Writer
- Year of Release
- Length
- Format (this could include widescreen, 4:3, or DVD region code
etc.)
- Main Cast (probably best to limit this to about 5 or so)
- Comments
- Rating
- Date Purchased
- Purchase Cost
(Useful for keeping track of a running total for insurance
purposes - you'd be surprised how much it'd cost to replace your
collection)- - Purchased From - Lent to
- Date Lent
Of course, not all of this information may be applicable or
they may be further categories you wish to add, just use what's
relevant to you.
3. Storing the Information
Once you've decided what information you want to store about
your DVDs then you can decide on the appropriate tool to use.
For example, a simple spreadsheet may do if you just want to
keep the Movie Title, Director and who you lent it to but you'd
probably be better off with a database if you wanted to record
anything more complicated.
If you don't currently have a spreadsheet package on your
machine (such as Microsoft Excel, MS Works or Lotus) then I'd
highly recommend OpenOffice which is a fantastic free package
and easily rivals Microsoft office.
If you want to use a database then MS Access would work quite
well (or the database that is shipped with OpenOffice 2),
however if you want to get more complicated you can always use
MySQL as an
alternative (using a web-based front-end).
But then again why build your own (like the muppet that I am)
when there's so much stuff already available that'll download
Covert art, running times etc when you select the item in your
collection? Here are a few examples:
Websites
- DVD
Affictionado *(I started using this before fiddling about
with my own view some of my collection here)
- DVD
Tracker
- DVD Town
Software
- Movie Organiser (Windows) (Mac version soon)
- DVD Collector (Windows)
- DVD Shelf (Mac)
- Delicious Monster (Mac only?)
- DVD Listing (Pocket PC)
So, organise your collection and never be wondering who you
lent that DVD to again!